In today’s world, emails are everywhere — but getting someone to actually read your email? That’s an art. Good news: it’s simpler than you think.
Here’s how to write emails that people actually open, read, and respond to.
1. Start Strong with a Clear Subject Line
Your subject line is your first (and sometimes only) shot.
Tip: Be specific. Tell them exactly what’s inside.
- Bad: “Quick Question”
- Better: “Need Your Feedback on Friday’s Presentation”
2. Keep It Short and Focused
People scan before they read. Respect their time. Stick to one main point per email whenever possible.
Tip: If you need to cover multiple topics, use bullet points or numbered lists.
3. Use a Friendly, Direct Tone
Nobody wants to wade through jargon or stiff phrases. Write the way you’d talk to a smart coworker.
Example: Instead of “Per my previous email,” try “Just a quick reminder about…”
4. Make It Easy to Respond
If you want a reply, make it easy for them.
Tip: End your email with a clear action or question.
- Example: “Can you send me your notes by Wednesday?”
5. Format for Quick Reading
Use short paragraphs, headers, and white space. Big blocks of text? Instant delete.
Quick Checklist Before You Hit Send:
- ✅ Clear subject line
- ✅ One main message
- ✅ Friendly and simple language
- ✅ Clear action/request
- ✅ Easy-to-scan formatting
Bottom Line:
If you make it easy to read, you make it easy to respond. And that’s how you win the inbox.